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Exterior image of the Office of the Westchester County Clerk

 

2018 Mobile Passport Office Coming to A Town Near You!

We're currently scheduling community visits for our Mobile Passport Office's 2018 season.

At the Mobile Office, our Community Outreach staff can assist residents to apply for a United States Passport, including taking passport photos on site. On average, over 900 applications are accepted each year at our Mobile Passport Office.  Please see our Calendar of Events for dates when the Mobile Office will be coming to your community, and check back often, as new dates are being added.

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Idoni Honored as New York's County Clerk of the Year

County Clerk Wins Two State Awards

Westchester County Clerk Tim Idoni was honored by his peers with two prestigious awards on June 12, 2017 at the New York State Association of County Clerks (NYSACC) conference held in Lake Placid, New York. Idoni, currently serving in his twelfth year as the county’s recorder of land records and Clerk of the Supreme and County Courts, was hailed for his leadership in professional management processes, legislative advocacy and twenty-first century technological advancements. These are the ninth and tenth awards won since 2010, primarily for technological leadership and fiscal efficiency through systems that can be duplicated in counties all over the country.

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Tutorials Available on County Clerk's YouTube Channel

Westchester County Clerk's YouTube Channel Features Tutorials on Using Our WRO and PREP Systems

The Westchester County Clerk’s YouTube Channel features eight tutorial videos on using Westchester Records Online (WRO) to search for land and legal records and using the Property Records Electronic Portal (PREP) to record land records in Westchester County.

Tutorials for WRO and PREP include:

WRO PREP
Searching Maps The Basics of Using PREP
Basics of Searching Land Records Entering a Deed in PREP
Basics of Searching Legal Records Entering a Mortgage in PREP
Viewing Images as a Registered User Entering a Satisfaction in PREP

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Search Documents on Westchester Records Online

Search thousands of Westchester County Clerk records right from your home or office through our online portal, Westchester Records Online (WRO), by clicking the "Records Online" button on the left. You can find records ranging from 18th century deeds to judgments entered in our Legal Division last week to subdivision maps and atlases spanning the entire history of Westchester County. There is a fee to view images of documents (to offset the cost of scanning these documents), but quite a bit of data about a document is available free of charge. Click on "Records Online" and follow the instructions on the screen to get started. Sensitive documents such as matrimonial judgments or other sealed documents are not available online and require you to visit our office in White Plains and show proper identification. For more information, call 914-995-3080.

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The UCC E-Filing System has been integrated into the Westchester County Clerk's PREP System used for recording and e-recording of land records and the previous UCC E-Filing system has been removed. For more information, please visit our UCC E-Filing page or review the UCC Specific PREP Manual.

Please click here to proceed to the Westchester County Clerk's PREP System to E-File

 

If you already use the PREP system to record other land records, you will find that e-filing of UCC’s is as easy as any other document. If you haven’t used the PREP system, you will find that it is very straightforward and easy to learn.

Some advantages of e-filing UCC’s in PREP include:

  • Enter your submitter contact information only once when you set up your account and not with each filing
  • Track and view your document after submission
  • Submit as many UCC’s and UCC3’s as you like in a single transaction
  • Utilize the simplified payment process
  • Note the uniformity with existing land records e-recording through PREP
  • Choose whether to scan your UCC and upload it, or fill in the UCC in the PREP System, eliminating paper completely

If you have any remaining questions, please contact the PREP Help Line at (914) 995-3111 or the Land Records UCC Department at (914) 995-3098 or send an e-mail to .

Fees for Filing in Paper 

To file an Original Financing Statement, Amendment, Assignment, Termination or Continuation thereof 

$40.00

To file Federal Tax Lien or Discharge thereof  

$40.00

To file Other Federal Liens or Satisfactions from Federal District Courts Only
    

$7.00

To file a Notice of Common Charges or Satisfaction thereof  
    

$5.00

Lien Search

$25.00 per debtor

Certified Copy

$10.00 per document

Uncertified Copy  

$5.00 per document

Fees for Electronically Filed UCCs

To file an Original Financing Statement, Amendment, Assignment, Termination or Continuation thereof
without a co-op addendum         

$20.00

To file an Original Financing Statement, Amendment, Assignment, Termination or Continuation thereof
with a co-op addendum  

 $40.00

Questions?  Call us at (914) 995-3098 or email .

The Office of the Westchester County Clerk accepts UCC's via E-Filing through the PREP System.  Our standalone UCC E-Filing system has now been integrated into PREP to include the advantages built into PREP and to provide uniformity with existing land records E-Recording in PREP.  Some of the advantages of E-Filing UCC’s in PREP include:

  • Enter your submitter contact information only once when you set up your account and not with each filing
  • Track and view your document after submission
  • Submit as many UCC’s and UCC3’s as you like in a single transaction
  • Utilize the simplified payment process
  • Choose whether to scan your UCC and upload it, or fill in the UCC in the PREP System, eliminating paper completely

The system exactly replicates the standard UCC forms and is just as easy as filing a paper UCC, or you can scan your paper UCC and upload it, without having to deliver the physical copy to this office.  When you fill in the UCC within PREP, the system is able to recognize many mistakes and omissions in the filings.  The number of rejected filings is reduced by alerting the user of problems and preventing the submission of deficient documents until recognized errors are corrected.  Additionally, New York State statute requires us to charge a reduced processing fee of $20 for UCC's submitted without a co-op addendum, instead of the $40 statutory fee for paper filed UCC's.

You may acquaint yourself with the E-Filing of UCC’s through PREP by reading through the PREP UCC Filing User Manual, which can also be found from within PREP by clicking Help in the upper right hand corner of any screen within the system to open the main PREP manual and then clicking the link at the top of the first page to view the UCC specific manual.

Questions?  Call us at (914) 995-3098 or email .

Uniform Commercial Code, Federal Tax Lien, Other Federal Lien and Notice of Common Charges Filings

UCCThe Office of the Westchester County Clerk accepts Uniform Commercial Code (UCC), Federal Tax Lien (FTL), Other Federal Lien (OFL), and Notice of Common Charge (NCC) filings. In order to file any of these documents, your filing must: (1) be neatly typed or legibly printed; (2) be completely filled in, providing all required information such as any applicable section, block and lot; and (3) be accompanied by the proper filing fee in the form of a check or money order made payable to Westchester County Clerk. We accept three methods of payment, cash, check and money order, if presented for filing in our office.  We encourage you to use the Property Records Electronic Portal (PREP) System to create cover pages for your submissions.  And, if you are submitting a Uniform Commercial Code Statement, you are able to submit it electronically through the PREP System.

UCC E-Filing Is Now Part of the PREP System

The Office of the Westchester County Clerk is pleased to announce changes to our Property Records Electronic Portal (PREP) system to accommodate the electronic filing of Uniform Commercial Code Financing Statements (UCC’s).  All the functionality of our previous stand-alone UCC E-Filing system is now available in the PREP system, with the added document tracking and other functions available in PREP.  If you already use the PREP system to record other land records, you will find that e-filing of UCC’s is as easy as any other document. If you haven’t used the PREP system, you will find that it is very straightforward and easy to learn.

 Some advantages of e-filing UCC’s in PREP include:

  • Enter your submitter contact information only once when you set up your account and not with each filing
  • Track and view your document after submission
  • Submit as many UCC’s and UCC3’s as you like in a single transaction
  • Utilize the simplified payment process
  • Note the uniformity with existing land records e-recording through PREP
  • Choose whether to scan your UCC and upload it, or fill in the UCC in the PREP System, eliminating paper completely

You will need to create a PREP account, if you have not done so previously for the recording of other land records.  Anyone who has created a PREP account can E-File UCC’s in PREP.  E-Filing of UCC’s is automatically enabled for all PREP users.  When creating a package, if the user selects a UCC document type, the system will ask whether the user intends to Upload or E-File their documents.  If the user clicks Yes, there will be a link available on the Parties Tab which will allow the user to fill in the UCC online, or else the user can choose to scan the document and upload it at the end. For more information on E-Filing UCC’s, please review our UCC Specific Prep Manual.  For more information on E-Recording other land records, please review our page on E-Recording. If you have any remaining questions, please contact the PREP Help Line at (914)995-3111 or the Land Records UCC Department at (914) 995-3098 or email .

For more information on UCC filings, please visit the NYS Department of State Website.

As of January 1, 2015, we have discontinued the mailing out of copies. Once a document is filed, the copy will not be returned. In order to obtain a copy, a request can be made by mail along with a copy fee (see schedule of fees on website) and a SASE for return. If the request doesn’t provide any recording information for the document, an additional $25 search fee will apply to locate that document.

Questions?  Call us at (914) 995-3098 or email .

Translator

 

Visiting Our Office?

Enter through the courthouse and proceed to the third floor.

Richard J. Daronco Courthouse
111 Dr. Martin Luther King Jr. Blvd
White Plains, NY 10601

Hours: Mon - Fri, 8am - 5pm
Passport Hours: 8am - 4:30pm
Closed on official holidays.

Upcoming Events

Monday, May 21

Mobile Passport Outreach
South Salem
11 a.m. - 2 p.m.
Lewisboro Town Hall
11 Main Street
South Salem, NY 10590


 

Wednesday, May 23

Mobile Passport Outreach
Bedford Hills
11 a.m. - 2 p.m.
Bedford Hills Town Park
Haines Road
Bedford Hills, NY 10507