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Exterior image of the Office of the Westchester County Clerk

 

2018 Mobile Passport Office Coming to A Town Near You!

We're currently scheduling community visits for our Mobile Passport Office's 2018 season.

At the Mobile Office, our Community Outreach staff can assist residents to apply for a United States Passport, including taking passport photos on site. On average, over 900 applications are accepted each year at our Mobile Passport Office.  Please see our Calendar of Events for dates when the Mobile Office will be coming to your community, and check back often, as new dates are being added.

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Idoni Honored as New York's County Clerk of the Year

County Clerk Wins Two State Awards

Westchester County Clerk Tim Idoni was honored by his peers with two prestigious awards on June 12, 2017 at the New York State Association of County Clerks (NYSACC) conference held in Lake Placid, New York. Idoni, currently serving in his twelfth year as the county’s recorder of land records and Clerk of the Supreme and County Courts, was hailed for his leadership in professional management processes, legislative advocacy and twenty-first century technological advancements. These are the ninth and tenth awards won since 2010, primarily for technological leadership and fiscal efficiency through systems that can be duplicated in counties all over the country.

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Tutorials Available on County Clerk's YouTube Channel

Westchester County Clerk's YouTube Channel Features Tutorials on Using Our WRO and PREP Systems

The Westchester County Clerk’s YouTube Channel features eight tutorial videos on using Westchester Records Online (WRO) to search for land and legal records and using the Property Records Electronic Portal (PREP) to record land records in Westchester County.

Tutorials for WRO and PREP include:

WRO PREP
Searching Maps The Basics of Using PREP
Basics of Searching Land Records Entering a Deed in PREP
Basics of Searching Legal Records Entering a Mortgage in PREP
Viewing Images as a Registered User Entering a Satisfaction in PREP

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Search Documents on Westchester Records Online

Search thousands of Westchester County Clerk records right from your home or office through our online portal, Westchester Records Online (WRO), by clicking the "Records Online" button on the left. You can find records ranging from 18th century deeds to judgments entered in our Legal Division last week to subdivision maps and atlases spanning the entire history of Westchester County. There is a fee to view images of documents (to offset the cost of scanning these documents), but quite a bit of data about a document is available free of charge. Click on "Records Online" and follow the instructions on the screen to get started. Sensitive documents such as matrimonial judgments or other sealed documents are not available online and require you to visit our office in White Plains and show proper identification. For more information, call 914-995-3080.

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How do I know what cases must be E-filed?

How do I know what category to choose when commencing an action in NYSCEF?

I don’t see the document type I am looking for. Does it matter what I select?

I have just uploaded my documents to NYSCEF. Do I need to send copies to the County Clerk or the Court?

Do I get stamped copies returned to me in NYSCEF?

I uploaded the wrong pdf file or spelled my Plaintiff name incorrectly- What do I do?

How do I proceed if an adversary has opted out of e-filing ?

How do I serve my pleadings? Do I need an Affidavit of Service?

I’m concerned that my document says ‘Pending’.  What does that mean?

Can I convert a paper case to NYSCEF?

Who do I call if I need help?

  • How do I know what cases must be E-filed? Top

There are many benefits to electronic filing. New York State mandates the electronic filing of certain case types on a county specific basis. All counties have different case types that are subject to mandatory or voluntary e-filing. Any new case types added for Westchester County or changes made to Legislation will be made public by announcements on the Westchester County Clerk’s website at www.westchesterclerk.com or the NYSCEF website at www.nycourts.gov/efile. Our office will also post notices and may also reach out by telephone or by mail to law firms and local bar associations to ensure that the public is aware of any impending changes.

  • How do I know what category to choose when commencing an action in NYSCEF?    Top

The case types in the dropdown menu vary based on the Court that you choose. If you select ‘Westchester County’, you will only see case types eligible for electronic filing in Westchester County.  There are multiple case types available for selection. Please select the case type that best describes the content of the action or proceeding you are commencing.

  • I don’t see the document type I am looking for. Does it matter what I select?   Top

Yes. The document type that you select determines how the document will flow through the court system. The selection of a document type indicates that the document .pdf attached is that document. For example, if you select “Petition” as your commencement document, you must attach a “Petition”. Using the document description field to change the title of your document is not recommended as it will be returned to you for correction or you will need to apply for a refund and re-file your case. The document list in NYSCEF is very thorough and specific. For example, the document menu for commencements will only provide document types that an action or proceeding can be commenced with. Please contact our office at (914) 995-3071 if you have questions regarding document types and availability.

  • I have just uploaded my documents to NYSCEF. Do I need to send copies to the County Clerk or the Court?   Top

If you have already uploaded your documents into the NYSCEF system, there is no need to forward courtesy or additional copies to the Westchester County Clerk’s Office as we do not maintain a paper file for such. If you do so, our office will return them to you.

It is important to note that ‘Working Copies’ (i.e.: Courtesy Copies) of Motions or Orders to Show Cause may be required by some judges. Please check with your respective Judge’s Rules by contacting that Part directly or click here for information on how and when to deliver your working copies.  

  • Do I get stamped copies returned to me in NYSCEF?   Top

You do not get stamped paper copies returned to you from the County Clerk’s Office. Once you upload a filing and pay your filing fee(s) in NYSCEF, your file stamped copy becomes immediately available by accessing the document details list. Do not upload multiple copies of a document as the procedure for e-filing can differ from paper. For example, you will only upload one image of a Request for Judicial Intervention, which is traditionally required in triplicate when filing in paper. In addition, there is no need to submit cover letters and the submission of some may result in your document being returned for correction so you can remove it.

  • I uploaded the wrong pdf file or spelled my Plaintiff name incorrectly- What do I do?  Top

The County Clerk’s Office may be able to correct a minor issue such as a spelling error when indexing a caption, if we are made aware of it.  However, we are unable to correct issues such as attaching an incorrect pdf file or an upside down image.  The item, as well as all other documents filed with it, will be returned to you for correction with instructions on how to proceed. If our office is able to make a minor correction to your submission, we will do so and the NYSCEF system will send an automatic notification to all recorded parties that a change was made and what the change was.

Please note that we cannot remove or delete any filings due to filer error. The documents must be returned for correction or the filer must file an amended pleading to rectify the issue.

  • How do I proceed if an adversary has opted out of e-filing ? Top

Opting out is permitted for very limited circumstances in NYSCEF. If you meet the necessary qualifications to opt out;

For Plaintiffs: A Plaintiff must complete and submit the Notice of Opt-Out form to the Westchester County Clerk. You must also serve the notice on the Defendants in the action. The Plaintiff opting out does not indicate that the case will revert to paper. Any filings done in paper for this case must bear a “Notice of Hard Copy Submission” form and the County Clerk’s Office will upload your papers into the NYSCEF website, as we do not maintain a paper file. The Defendants can continue to e-file in the case, but service of pleadings must be done in paper rather than via the NYSCEF website.

For Defendants: A Defendant served with pleadings for an electronic case and wishing to opt out must complete and submit the Notice of Opt-Out form to the Westchester County Clerk. You must also serve the notice on the Plaintiffs in the action, as well as your responsive pleadings. The Defendant opting out does not indicate that the case will revert to paper. Any filings done in paper for this case must bear a “Notice of Hard Copy Submission” form and the County Clerk’s Office will upload your papers into the NYSCEF website, as we do not maintain a paper file. The Plaintiffs can continue to e-file in the case, but service of pleadings must be done in paper rather than via the NYSCEF website.

Papers will not be accepted by the County Clerk’s Office unless accompanied by a fully executed Notice of Hardcopy Submission form.

Please note that the Westchester County Clerk’s Office and the Supreme Court Law Library have computer terminals and scanners available for NYSCEF filings, at no charge. If you need assistance, we would be happy to walk you through and show you how to file and use the equipment.



  • How do I serve my pleadings? Do I need an Affidavit of Service? Top

Commencement pleadings must be served in paper. An Affidavit of Service of the commencement papers is still required to be filed after service is complete. Once the parties record their consent in the NYSCEF system, then service of documents as well as notifications of court filings is done automatically by the site. There is no need to serve papers upon your adversary personally or by mail UNLESS specifically directed by the Court to do so, or unless the party you are serving has opted-out of E-filing. If you serve in paper or outside of the NSYCEF website, you are required to file an Affidavit of Service. If you serve via the NYSCEF website, an Affidavit of Service is not necessary.

  • I’m concerned that my document says ‘Pending’.  What does that mean? Top

The document status is not indicative of the acceptance of your document. ‘Pending’ merely indicates that the document has further steps to go through in the workflow process and may be marked as such for several days. This does not mean your document has not been filed. A file stamped copy is available by clicking the document link in document details. The file stamp across the top indicates that the item has been filed.

If you have submitted a proposed document awaiting a Judge or Clerk’s signature, these will always be marked ‘pending’. The signed and/or entered document will be uploaded by the Court or the Clerk. For example, a ‘Clerk Default Judgment-Proposed’ will always appear as ‘pending’. Once entered, the County Clerk will upload it as a ‘Judgment’ and it will remain marked as ‘pending’ until the County Clerk’s workflow process has been completed. The document is filed once uploaded by the Clerk and a file stamped copy is immediately available once uploaded.

  • Can I convert a paper case to NYSCEF? Top

Yes. A paper case may be converted to NYSCEF by the filing of a Stipulation and Consent to E-filing form. This form is available here: https://iapps.courts.state.ny.us/nyscef/forms/EF-10.pdf and must be executed by all parties to the action. The original Stipulation and Consent to E-filing must be delivered in paper to the Westchester County Clerk’s Office by mail or in person. Our office will convert the case and send you a detailed e-mail within five (5) business days which will include the newly assigned NYSCEF Index Number.

  • Who do I call if I need help?  Top

For information regarding specific local protocols and procedures in Westchester County please review the Joint Protocols for New York State Courts E-filing (NYSCEF) available on www.westchesterclerk.com.

You may also contact the Westchester County Clerk’s Legal Division at (914) 995-3070 or 3071. Our staff is very knowledgeable in Westchester County procedures as well as navigating the NYSCEF website.  You may also send an e-mail to: .

If you have technical issues, such as error messages or questions about your NYSCEF account, please contact the E-filing Resource Center at (646) 386-3033 for assistance.

Newspapers Designated by the Westchester County Clerk for the Publication of Legal Notices

The following newspapers have been designated by the Westchester County Clerk for the publication of legal notices for:

  • Limited Liability Companies (NYS LLC Law § 206)
  • Limited Partnerships (NYS Partnership Law § 91)
  • Private Foundations (NYS Not for Profit Corporation Law § 406(b-1))
  • Liquor Licenses (NYS Alcoholic Beverage Control Law § 110-a)
Weekly Newspapers Municipalities Covered
City and State New York
212-268-0442 ext. 2039
Westchester County
The Eastchester Review
914-653-1000
Eastchester, Bronxville, Tuckahoe
Eastchester Rising
914-965-4000
Eastchester
Examiner Media
914-864-0878
Westchester County
The Gazette
914-271-2088
Briarcliff Manor, Buchanan, Cortlandt, Ossining
The Harrison Review
914-653-1000
Harrison, Purchase
Harrison Rising
914-965-4000
Harrison
The Irish Echo
212-482-4818
Westchester County
The Jewish Press
718-330-1100
Westchester County
The Jewish Voice
212-920-6700
Westchester County
The Jewish Week
212-921-7822
Westchester County
The Lewisboro Ledger
914-763-8821
Katonah, Lewisboro
The Mamaroneck Review
914-653-1000
Larchmont, Mamaroneck
Mount Vernon Rising
914-965-4000
Mount Vernon
North Castle Rising
914-965-4000
North Castle
North Salem News
845-208-8151
North Salem
Pelham Rising
914-965-4000
Pelham
The Record Review
914-244-0533
Bedford, Pound Ridge
The Rivertowns Enterprise
914-478-2787
Hastings-on-Hudson, Ardsley, Dobbs Ferry, Irvington
The Rye City Review
914-653-1000
Rye
Rye Rising
914-965-4000
Rye
The Scarsdale Inquirer
914-725-2500
Edgemont, Hartsdale, Scarsdale
The Somers Record
845-208-8151
Somers
Sound View Rising
914-965-4000
Larchmont, Mamaroneck
Westchester County Business Journal
914-694-3600
Westchester County
Westchester County Press
914-684-0006
Westchester County
Westchester Law Journal
914-948-0715
Westchester County
Westchester Rising
914-965-4000
Westchester County
The Westmore News
914-939-6864
Port Chester, Rye Brook, Rye Town
Yated Ne'eman
845-369-1600 ext. 204
Westchester County
Yonkers Rising
914-965-4000
Yonkers
Yorktown News
845-208-8151
Yorktown
Daily Newspapers Municipalities Covered
Hamodia
718-853-9094
Westchester County
The Journal News
914-694-9300
Westchester County
New York Law Journal
866-305-3058
Westchester County

Information on Notary Authentication, Apostilles and Birth, Death and Marriage Certificate Authentication

Authentications:
If you need an authentication of a notary public or city official who is qualified in Westchester County, you must bring in the document with the original notary stamp and signature on it to the Office of the Westchester County Clerk.  Copies cannot be authenticated.  Please be advised that under New York State law, records to verify notary qualification are kept for only 6 years by our office.  A document bearing an acknowledgement older than six years cannot be authenticated.  The fee for each authentication is $3.00 and should be made payable to the "Westchester County Clerk".  If you are submitting the document by mail, send it to The Office of the Westchester County Clerk, 110 Dr. Martin Luther King Jr. Blvd., Attn: Notary Department, Room 330, White Plains, NY 10601.  Please be sure to include a self-addressed stamped envelope. 

Apostilles:
If, in addition to the County Clerk's authentication, you need an apostille, you must contact the Department of State for information.  Mail in Requests can be sent to the Albany location at:

New York Department of State Division of Licensing Services
Apostille and Authentication Unit
99 Washington Avenue, 6th Floor
PO Box 22001, Albany, NY 12201-2001

or the New York City location for in person service at:

New York Department of State Division of Licensing Services
123 William Street, 2nd Floor
New York, NY 10038

Authentication of a Birth, Marriage or Death Certificate:
If you need an authentication of a birth, death or marriage certificate issued by a local clerk in Westchester County, you must bring in a certified copy of the document which has been issued within the last year.  Copies cannot be authenticated.  The fee for each authentication is $3.00 and should be made payable to the "Westchester County Clerk".  If you are submitting the document by mail, send it to The Office of the Westchester County Clerk, 110 Dr. Martin Luther King Jr. Blvd., Attn:  Notary Department, Room 330, White Plains, NY 10601.  Please be sure to include a self-addressed stamped envelope.

Questions? Call us at (914)995-3071 or email .

Q:  How much can a notary public charge me for administering an oath or affirmation or for taking an acknowledgment?
A: A notary public may charge a fee of $2.00 for administering an oath or affirmation or for taking an acknowledgment or proof of execution.  Unless otherwise authorized by law, a notary fee may not exceed that amount.
Q: As a New York State notary public, can I notarize documents outside of the county in which my commission is filed?
A:  As a notary public commissioned in New York State, you may act as notary public anywhere in New York State.  However, only the clerk of the county in which you are qualified, or in which you have filed an Official Character Card, will have your signature on file. Therefore, if your signature needs to be authenticated, only a County Clerk with your signature on file can authenticate it.
Q:  How can I register my commission to act as a notary public in another county?
A: If you would like to register your notary public commission in another county in New York State, you must purchase an Official Character Card from the County Clerk in the county in which you have qualified. There is a fee of $5.00 for your Official Character Card. Once received, submit this to the County Clerk in the county where you wish to register your commission. There is a fee of $10.00 to register your commission in another county.
Q: What should I do if my name or address changes while I am a notary public?
A: If you have changed your name or address, you may submit a change of personal name or address form along with a $10.00 fee. (The $10.00 fee is not required if the individual name change is the result in change of marital status)  You may also change your name upon renewal of your license/registration.  You must provide proof of your name change, e.g. a copy of one of the following:  court order changing your name; marriage certificate; driver's license, or a non-driver's ID card; valid passport; or immigration documents.  Please note:  A new ID card will not be issued to you following a change of name during the course of your commission, as you must continue to notarize using the name under which you were commissioned throughout the remainder of your term. 

Translator

Visiting Our Office?

Enter through the courthouse and proceed to the third floor.

Richard J. Daronco Courthouse
111 Dr. Martin Luther King Jr. Blvd
White Plains, NY 10601

Hours: Mon - Fri, 8am - 5pm
Passport Hours: 8am - 4:30pm
Closed on official holidays.

Upcoming Events

Thursday, November 1

Naturalization Ceremony
2 p.m. Daronco Courthouse
(New Citizens arrive at 1 p.m.)
111 Dr. Martin Luther King Blvd
White Plains, NY 10601


 

Tuesday, November 6

Election Day
Office Closed
Office will reopen on Wednesday, November 7th at 8am


 

Monday, November 12

Veterans' Day
Office Closed
Office will reopen on Tuesday, November 13th at 8am