1. Skip to Menu
  2. Skip to Content
  3. Skip to Footer>

Exterior image of the Office of the Westchester County Clerk

 

2018 Mobile Passport Office Coming to A Town Near You!

We're currently scheduling community visits for our Mobile Passport Office's 2018 season.

At the Mobile Office, our Community Outreach staff can assist residents to apply for a United States Passport, including taking passport photos on site. On average, over 900 applications are accepted each year at our Mobile Passport Office.  Please see our Calendar of Events for dates when the Mobile Office will be coming to your community, and check back often, as new dates are being added.

read more...



Idoni Honored as New York's County Clerk of the Year

County Clerk Wins Two State Awards

Westchester County Clerk Tim Idoni was honored by his peers with two prestigious awards on June 12, 2017 at the New York State Association of County Clerks (NYSACC) conference held in Lake Placid, New York. Idoni, currently serving in his twelfth year as the county’s recorder of land records and Clerk of the Supreme and County Courts, was hailed for his leadership in professional management processes, legislative advocacy and twenty-first century technological advancements. These are the ninth and tenth awards won since 2010, primarily for technological leadership and fiscal efficiency through systems that can be duplicated in counties all over the country.

read more... 



Tutorials Available on County Clerk's YouTube Channel

Westchester County Clerk's YouTube Channel Features Tutorials on Using Our WRO and PREP Systems

The Westchester County Clerk’s YouTube Channel features eight tutorial videos on using Westchester Records Online (WRO) to search for land and legal records and using the Property Records Electronic Portal (PREP) to record land records in Westchester County.

Tutorials for WRO and PREP include:

WRO PREP
Searching Maps The Basics of Using PREP
Basics of Searching Land Records Entering a Deed in PREP
Basics of Searching Legal Records Entering a Mortgage in PREP
Viewing Images as a Registered User Entering a Satisfaction in PREP

read more...



Search Documents on Westchester Records Online

Search thousands of Westchester County Clerk records right from your home or office through our online portal, Westchester Records Online (WRO), by clicking the "Records Online" button on the left. You can find records ranging from 18th century deeds to judgments entered in our Legal Division last week to subdivision maps and atlases spanning the entire history of Westchester County. There is a fee to view images of documents (to offset the cost of scanning these documents), but quite a bit of data about a document is available free of charge. Click on "Records Online" and follow the instructions on the screen to get started. Sensitive documents such as matrimonial judgments or other sealed documents are not available online and require you to visit our office in White Plains and show proper identification. For more information, call 914-995-3080.

read more about searching court records...

read more about searching property records...


Notary Public is a state-appointed official who administers oaths and serves as an impartial witness when important documents are signed.  A notary public most commonly administers oaths and affirmations, takes affidavits, and receives and certifies acknowledgements or proof of written instruments such as deeds, mortgages and powers of attorney.  The term of a Notary Public is four years.

Becoming A Notary

While the Office of the Westchester County Clerk maintains records of all notaries public commissioned in Westchester County, we do not administer the application/examination process.  Instead, you must apply to the New York State Department of State.

Renewing Your Notary Public Commission

The term of a notary public expires after four years. A renewal application is mailed to the notary approximately three months prior to the expiration of his or her commission.

Checking the Status of a Notary License

In order to check on the status of a notary public license, please visit the New York State Department of State website where you will be able to perform a search for Licensees and Registrants.  Please be advised that it can take up to four months to receive a Notary Public identification card from the Department of State. The quickest way to confirm that your renewal has been processed by our office is to include a self addressed, stamped envelope with your renewal form so that a receipt will promptly be mailed to you.

Notary Public Testing Schedule and Booklet

The Notary Public Exam is a walk-in examination given regularly throughout New York State and based upon the information in the most recent Notary Public License Law Booklet, which can be downloaded or picked up from our office free of charge.

Notary FAQs

How much can a Notary Public charge? Can I act as a Notary Public in another county?  Read the answers to these Frequently Asked Questions and more.

Authentication and Apostilles

If you need an authentication of a notary public who is qualified or certified in Westchester County, you must bring in the document with the original notary stamp and signature on it (copies cannot be authenticated).

The Office of the Westchester County Clerk accepts e-filngs via the New York State Courts E-Filing (NYSCEF) system.  E-Filing enables attorneys to file court documents from the convenience of their office or from any place with an internet connection at any time of day or night, every day of the year. Service of electronically filed documents is performed automatically by the NYSCEF System via email.  When filing fees are paid via credit card or debit account at the time of e-filing, the file date of the document is the time of transmission.  There is no cost to use the system, though regular filing fees must be paid.

Set Up Your Debit at County Clerk Account Today

Payments to the Westchester County clerk for filings made via the NYSCEF System may be made by American Express, MasterCard, Visa or pre-authorized debit account.  Your debit account must be set up directly with the Office of the Westchester County Clerk and will only be available for Westchester County filings.  Learn More

In Westchester County, e-filing may be mandatory, voluntary or unavailable depending on the case type.

Mandatory Electronic Filing: All actions must be commenced and proceed electronically unless it is an Election Law matter

Mandatory Electronic Filing: All actions must be commenced and proceed electronically unless it is an Election Law matter, or Mental Hygiene Law matter (including Article 81 Guardianships). These actions must be commenced and proceed in hardcopy.  

Unless otherwise provided by the Uniform Rules, the County Clerk will not accept documents in paper form in any other case types nor will the court accept subsequent documents in such matters in paper form. If a party wishes to commence a case under seal or under an anonymous caption, the party should contact the Office of the Chief Clerk of the Court before filing any documents.

Consensual or Voluntary matters include Matrimonial cases, Article 70 proceedings, Article 78 proceedings, and name change applications. These actions/proceedings may be commenced electronically via NYSCEF or in hardcopy.

E-filing Protocols
The Administrative Judge and the Westchester County Clerk have issued Joint Protocols to assist local practitioners in transitioning to electronic filing.  These protocols provide guidance with respect to local practice and procedures used to process filings, fees and court calendaring.  NYSCEF users should be fully familiar with the protocols when initiating a case in the NYSCEF System.

E-filing Forms
Westchester County offers certain forms to facilitate electronic filing in Westchester County.  If you cannot find a form that you are looking for here, please visit the NYSCEF Site and choose the link for "Forms".


Frequently Asked E-Filing Questions
As e-filing is still relatively new in Westchester, many of our filers still have questions:  Does it matter which document type I select?  Do I need to send hard copies to the clerk or court?  What do I need to do when my adversary opts out of e-filing?  Can I convert a paper case to NYSCEF?  Please find our answers to your frequently asked questions about e-filing.

Need Help Using NYSCEF?
Any attorney who requires assistance with the NYSCEF System is encouraged to contact the E-Filing Resource Center at 646-386-3033.  In addition, a computer and scanner will be available in the 9th floor courthouse law library for the use of attorneys who may need assistance in making filings in a NYSCEF case.

NYSCEF Training
Training sessions are offered at the E-Filing Resource Center in Manhattan.  Advance reservations are required for all sessions. To sign up for a free training session, please visit the NYSCEF Training Registration page. Two CLE skills credits are available upon completion of the training.  For questions, call the E-Filing Resource Center at 646-386-3033.

Electronic Filing of SCAR Petitions

Small Claims Assessment Review (SCAR) petitions must be electronically filed which eliminates the need to travel to our office with multiple copies of your petitions.  In addition, you will not need to complete the Index Number Application when you file your SCAR petition.  We are pleased to announce that electronic filing of SCAR Petitions is now available for homeowners filing their own SCAR Petition.  To get started, visit the NYSCEF site, choose “Live System” for Supreme, SCAR and Court of Claims filings.  Next choose “Create an Account” and proceed as indicated.  For more information about e-filing your SCAR petition, please contact our Legal Division at (914)995-3070 or email .

Bulk Electronic Filing of SCAR Petitions

The New York State Courts Electronic Filing (NYSCEF) System offers filers of a large number of Small Claims Assessment Review (SCAR) petitions an option of uploading SCAR Petition data in bulk in lieu of filing SCAR petitions one at a time.   This option is offered in a limited number of communities.  Filers wishing to utilize this bulk filing option must (1) Create a compliant data file on their own;  (2) Apply for a NYSCEF User ID; (3) Sign and submit a stipulation for each municipality against which petitions will be bulk filed.  The bulk filing system now available for SCAR filings in Westchester County is the same system which has been available in Nassau County for the last few years.

SCAR Multi-PDF Upload

The New York State Courts Electronic Filing (NYSCEF) System also offers filers the option of uploading up to ten (10) SCAR petitions in one transaction. Filers wishing to utilize this multi-pdf filing option may (1) Apply for a NYSCEF User ID (if you don’t have one already) and (2) Log into NYSCEF and select “SCAR Multi-PDF Upload” under the “Bulk E-File” section of the homepage. You may then proceed to upload up to fifty (50) of your SCAR Petition pdf files and pay online by credit card or debit account.

Pursuant to Section 130 of the New York State General Business Law, if you are conducting any business in the County of Westchester under a name other than your own, and are not a corporation, limited partnership or limited liability company, you must file a Business Certificate indicating your Westchester County address in our office.

Getting Started

Once you have determined that your desired business name is available, sole proprietors should submit an original of a notarized Business Certificate.

Changing or Closing A Business

If the information provided in your Business Certificate changes, you must file an Amended Business Certificate with the Office of the Westchester County Clerk.

Corporations, Limited Liability Companies and Limited Partnerships

If you wish to set up your business as a corporation, limited partnership, or limited liability company, you should visit the New York State Department of State, Division of Corporations website for more information.

Limited Liability Company (LLC)

The role of the Westchester County Clerk is limited to designating the two publications in which you must publish the required notice of formation.

Fees in the Office of the Westchester County Clerk

All fees related to a submission must be included in the form of a check or money order, made payable to the "Westchester County Clerk". When submitting a document in person, fees may also be paid in cash or by American Express, Discover Card, MasterCard or Visa.

Please note that when submitting a written request to the Legal Division, you must include a self-addressed stamped envelope.

If a motion or proposed order does not have a self-addressed stamped envelope filed with it, a copy of the Court's determination will not be mailed to you.

The following is a current list of fees for the Legal Division of the Westchester County Clerk's Office:

Applications 
Index Number $210.00
Index Number, Foreclosure $400.00
Instrument of Surrender $5.00
Order of Commitment $5.00
Request for Judicial Intervention (RJI) $95.00
Small Claims Assessment Review (SCAR) $30.00
 Assignments 
General
(Plus Index Number $210.00)
$1.50 per page
Wages $5.00
Wages, Cancel  No Fee
 Business Certificates 
Business Certificate $35.00
Amended Business Certificate $35.00
Certificate of Discontinuance No Fee
Certificates/Copies 
Copy only $0.65 per page - minimum fee of $1.30/maximum of $40.00
Certify a prepared copy $0.65 per page - minimum fee of $5.20/maximum of $40.00
Prepare and certify copy $1.25 per page - minimum fee of $5.00/maximum of $40.00

Issue Certificate
(Court Record or Non-Court Record)

$5.00
Exemplification $10.00
Certificate of Dissolution of Marriage $5.00
Domestic Partnerships 
File $35.00
Amend $35.00
Discontinue $35.00
 Filing Fees 
Bonds (per page) $1.50 per page
Building Loan Agreement, File $25.00
Building Loan Contract, Discharge of No Fee
Civil Notice of Appeal $65.00
Consultant's Affidavit $5.00
Jury Demand $65.00
Military Discharge No Fee
Motions/Cross Motions/Orders to Show Cause $45.00
Note of Issue $30.00
Notice of Lending $15.00
Power of Attorney $5.00
Stipulation of Settlement or Discontinuance $35.00
Trial De Novo $75.00
Judgments
Assignment No Fee
Certificate of Disposition (issue) $5.00
Clerk's Default Judgment $45.00
Discharge by Deposit into Court No Fee
Executions, Property (issue) $5.00
Executions, Income (issue) $5.00
Satisfaction No Fee
Transcript, File $10.00
Transcript (issue) $5.00
Liens
Lis Pendens $35.00
Hospital Lien $5.00
Mechanic's Lien $15.00
Mechanic's Lien, Discharge/Cancellation by Bond $210.00
(for index number)
Mechanic's Lien, Affidavit of Service $5.00
Broker's Lien $15.00
In Rem (Plus Index Number $210.00) $10.00
Certificate of Redemption (each parcel) $5.00
Notaries Public, Commissioners of Deeds, Registrars 
File & Index Certificate of Official Character $10.00
Issue Certificate of Official Character $5.00
Certificate of Authentication $3.00
Searches
Each name (every two year period) $5.00
Subpoena Duces Tecum
Civil Actions $20.00
Criminal Actions No Fee
Weekly Lists Available in our Office
Foreclosures $20.00 per week
Judgments and Liens $30.00 per week
Business Certificates $20.00 per week

Translator

Visiting Our Office?

Enter through the courthouse and proceed to the third floor.

Richard J. Daronco Courthouse
111 Dr. Martin Luther King Jr. Blvd
White Plains, NY 10601

Hours: Mon - Fri, 8am - 5pm
Passport Hours: 8am - 4:30pm
Closed on official holidays.

Upcoming Events

Tuesday, June 26

Mobile Passport Outreach
Mamaroneck
Harbor Island Park
11 a.m. - 2 p.m.
Mamaroneck Ave & Post Road
Mamaroneck, NY 10543


 

Thursday, June 28

Mobile Passport Outreach
New Rochelle Public Library
11 a.m. - 2 p.m.
1 Library Plaza, Lawton Street
New Rochelle, NY 10801


 

Wednesday, July 4

Independence Day
Office Closed
Office will reopen on Thursday, July 5th at 8am