Establishing Automated Clearing House (ACH Debit) Accounts with the Office of the Westchester County Clerk
Individuals or Organizations who frequently submit documents may establish an ACH Debit Account with the County Clerk to insure an easy, quick and accurate payment of their transactions. Requestors may specify any bank account held at a participating Federal Reserve Bank to be used as an ACH debit account for the payment of fees and/or taxes due in connection with any of the following:
- Recording Fees, Mortgage Taxes and Transfer Taxes in our Land Records Division;
- Court fees when documents are submitted via the New York State Courts Electronic Filing (NYSCEF) System; and
- Filing Fees for Electronically Filed Uniform Commercial Code (UCC) Statements
ACH Debit Account Set Up
In order to establish a debit account with the County Clerk, requestors need to provide a completed Authorization for Direct Payment. The completed agreement form should be faxed and mailed to: Claudette Spence, Office of the Westchester County Clerk, 110 Dr. Martin Luther King Jr. Blvd., White Plains, NY 10601/Fax Number: (914)813-4205.
Once your authorization form has been received, our office will process a $.50 (fifty cents) transaction through your designated ACH account to be sure that the account information captured is accurate and that future debits will be properly processed. Requestors will receive an activity report email when the money is transferred out of their account and a second email when the money is transferred back into their account. Once the account test has been successfully completed, the customer will receive an email to confirm they can begin using ACH as a payment option. We estimate it will take up to five business days to establish an ACH account.
Using ACH Debit to Pay For a Submission
Once your ACH Debit Account is set up, you can begin using it as follows:
Recording Fees, Mortgage Taxes and Transfer Taxes: When preparing your PREP Payment Cover Page, simply choose ACH as your payment type. If you have more than one ACH Account, choose the account from which you would like fees or taxes debited.
Court Fees for Documents Submitted via NYSCEF: On the Payment Screen in the NYSCEF System, simply choose “Debit from Account on File with County Clerk” as your payment type.
Electronically Filed UCCs: If you wish to use ACH Debit to pay for an e-filed UCC, you will be issued a PIN by the Office of the Westchester County Clerk which you will need to enter on the Shopping Cart page of the application.
Debiting Your Bank Account
When the Office of the County Clerk is ready to debit your account, you will receive an email notification with transaction details including the amount to be debited. The debit will take place two business days following the e-mail notification to offer you time to confirm that funds are available and the proposed debit is in order.
Important ACH Debit Account Advantages
- No more paper checks to prepare, sign and mail
- Reduce the risk of check fraud
- Eliminate document rejections due to incorrect payment amounts or unsigned checks
- Your payment is only processed when your document is recorded, eliminating accounting headaches caused by documents which have been paid for but rejected
- It’s an eco-friendly way to do business