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The Office of the Westchester County Clerk is open from 8:30 A.M. to 4:30 P.M. weekdays
Passports/Licensing is open from 8:30 A.M. to 4:00 P.M.
Passport and Westchester County ID applications are now accepted five days a week.
For your convenience, documents may be delivered to the County Clerk by use of the drop box located in the lobby of the courthouse.
As of Monday, Sept. 24, 2012, the Office of the Westchester County Clerk accepts all land records documents electronically. Documents can be submitted directly to our office by using the PREP System or via the portal of key national electronic recording facilitators. Get ready for eRecording by taking the following steps:
Get ready to scan
You will need to be able to scan your land records to create either a PDF or TIF file. The scanned image of your submission must be clear and legible. You may wish to purchase or update a scanner to support you when you start electronically recording.
Complete and submit a Registered Submitter Agreement
New York State standards require each submitter to register with each separate recording office in order to participate in electronic recording. To eRecord in Westchester County, please complete the Westchester County Registered Submitter Agreement and submit it as indicated in the instructions. It will take approximately one week to process your application, after which your PREP User ID will be enabled so that you can upload images of your submissions through the PREP System.
Set up a pre-authorized debit account
Electronic delivery requires electronic payment. Westchester County will require customers wishing to deliver documents electronically to pay via pre-authorized debit account. If you do not have a pre-authorized debit account, apply now as these accounts take approximately a week to establish and test. In addition, you can begin to use your pre-authorized debit account to pay for hard copy submissions so that you can become familiar with this payment process.
Requirements for electronic submission
Pursuant to 9 NYCRR §540.7(i)(4) of the standards and paragraph 8 of the Westchester County Registered Submitter Agreement, requirements for electronic submission are being posted to our website. View our current list of Documents Accepted, our Indexing Requirements, and Image Specifications, File Format Specifications and Security Requirements.
Review the eRecording standards
As of Wednesday, Sept.19, 2012, the standards governing electronic recording have been enacted and published in the State Register. The standards can be found at the New York State Office for Technology, which served as facilitator during the standards-setting process.
Check back for updates
Updates and key information will be posted on this webpage so please check back periodically.
Drop Box Service
The Westchester County Clerk’s Office maintains a Dropbox for the delivery of hardcopy documents to the Clerk’s Office, which is checked several times throughout the business day. It is located in the lobby of the Courthouse at 111 Dr. Martin Luther King Jr. Boulevard in White Plains.
The Land Records Division of the Office of the Westchester County Clerk records all documents pertaining to real property transactions occurring in the County of Westchester. The Land Records Division also processes New York State Mortgage Tax, New York State Transfer Gains Tax, Federal Tax liens and is home to our Map Division.
Read below to learn about the services of our Land Records Division, and click the links for additional information about each of the services.
We do not keep a listing of the amounts paid for properties. However, that information can often be determined by reviewing the deed for a property. If you come into our office, our staff can help you locate an image of a deed or you can search our records online. Once you have that image, you can locate the transfer tax paid and use the following formula to calculate the approximate purchase price:
For purchases before May of 1983: Divide the transfer tax by .0011.
For purchases after May 1, 1983: Divide the transfer tax by .004.
For example, if a property was sold in 1995 and transfer taxes of $1,500 were paid, you would divide $1,500 by .004 to learn that the property was sold for approximately $375,000.
Documents submitted to our office for recording must have cover pages created using the Westchester County Clerk's Property Records Electronic Portal (PREP) System. In addition, New York State Department of Taxation and Finance Combined Real Estate Transfer Tax Returns (TP584s) and/or Real Property Transfer Reports (RP-5217s) must be created using this system.
We hope the following downloadable forms will be of assistance to you:
Authorization for Direct Payment (ACH)
Individuals or Organizations who frequently submit documents may establish an ACH Debit Account with the County Clerk. Requestors may specify any bank account they hold, at any participating Federal Reserve Bank, to be used as an ACH debit account for the payment of fees and/or taxes. Learn more
Affidavit of exemption under section 253(1-a) for federal credit union or natural person
If you are seeking an exemption from additional mortgage tax, you must submit an Affidavit of Exemption when the mortgage is presented for recording.
Affidavit 253(1-a) for Federal Credit Union
Affidavit 253(1-a) for Natural Person
Certificate of Conformity Pursuant to Section 299-A
This form must accompany documents presented for recording which were signed and notarized outside of New York State.
Disclosure Addendum for TP-584 for LLCs